It’s World Backup Day! Everything You Need to Know About Data Backup


Happy World Backup Day!

Never heard of it? Don’t worry, you’re probably not alone. World backup day is slowly gaining popularity. There is no surprise of its ever-increasing popularity considering the amount of data that gets lost or corrupted each year. We are sure you’ve lost an important document or file at some point in your life.

Well, fortunately for you we’ve come up with this handy guide on how and why you should regularly backup your data!

What Is Data Backup?

Data backup is the process of making extra copies of all of your important data such as documents, photos and so on and storing them somewhere secure in case the originals ever get lost or damaged. For an even more secure backup, make three copies of your files in case your first two ever malfunction.

Why Should You Backup Your Data?

Everyone should take the time to back up their data because you never really know when your computer could crash, your phone get stolen, or you accidentally delete a file and lose it forever. By creating another copy of all your important data you never have to worry about it getting lost or being destroyed.

Eye-opening facts from worldbackupday.com:

  • 30% of people have never backup up their files!
  • 113 phones are lost or stolen every minute
  • 29% of disasters are caused by accident
  • 1 in 10 computers are infected with viruses each month

How To Backup Your Data?

Backing up your data is neither as hard or time consuming as you may think. But most importantly, it can save you from a lot of stress and heartache in the future if your files are ever compromised. First, you need to decide whether you want to back up your data online or to an external drive. (It is strongly recommended to start backing up to an external drive then make another copy online).

Backing up to an External/USB Drive

You will need: an external hard drive, storage size will depend on the amount of information and data you are backing up. Common options range from 8GB (gigabytes – light storage) to 6TB (terabytes – heavy storage).

Windows

Follow these steps to tell your computer start backing up your work automatically every hour:

  1. Plug your drive or its cable into your USB port.
  2. Click the pop-up notification that says, Tap to choose what happens with removable drives.
  3. Select the Configure this Drive for Backup option; when the File History window appears, click the Turn On button.Windows Backup Steps
  4. Open the Control Panel.
  5. Select the System and Security category and click File History.
  6. If you need to switch the drive, click the Select Drive link from the window’s left side and select a different drive.
  7. Click the Turn On button.

Mac

  1. Set up Time Machine. (Time Machine is the built-in backup feature of OS X.)
  2. When you connect an external hard drive directly to your Mac, you might be asked if you want to use the drive to back up with Time Machine. Click “Use as Backup Disk.”

If Time Machine doesn’t ask you to choose a backup disk:

  1. Open Time Machine preferences from the Time Machine menu in the menu bar. Or choose Apple menu > System Preferences, then click Time Machine.
  2. Click Select Backup Disk.
  3. Select an external hard drive, Time Capsule, or other storage solution from the list, then click Use Disk.
  4. After you choose a backup disk, optionally click “Add or Remove Backup Disk” to add more backup disks for extra security and convenience.

After you set up Time Machine, it automatically makes hourly backups for the past 24 hours, daily backups for the past month, and weekly backups for all previous months. The oldest backups are deleted when your backup drive is full.

Backing up online

Although you shouldn’t backup your entire hard drive onto a cloud-storage service, you can use these services to preserve your important files. There are a number of different cloud-storage services you can choose from, some free, some paid. A few notable ones to look into include:

  • Google Drive (15GB Free)
  • Dropbox (2GB Free)
  • OneDrive (5GB Free)
  • SugarSync (5GB Free)

Once you’ve signed up for an online storage website, simply start uploading all of your important files. The benefit of storing online is that you can access it from any computer, anytime. You can also easily share and collaborate with others. There are also options to pay for more storage if the amount of free storage offered is not enough.

What You Should Back Up

Ultimately you should backup all of the files that are important to you and that are irreplaceable. If you still don’t know where to start, take a look at the following areas according to a MakeUseOf article:

Personal Files

This will include things you’ve created such as documents and things that you have purchased such as music and movies. So check your Documents, Pictures and Videos folders. Setting it up so that these folders are automatically backed up as a whole rather than picking and choosing files is ideal.

Personal FIles - Backup

Desktop

If you are in the habit of saving all of your projects that you are currently working on onto your desktop, this is another place you should be sure to back up. This way, you don’t have to worry about losing these projects and having to start from scratch and losing valuable time.

Desktop Backup

Browser Data

Don’t forget about all of the bookmarks and favorites in your browsers. Often we collect these over a large amount of time and don’t want to lose these so it’s a good idea to keep a second copy. Additionally, you probably have quite a few extensions and other browser settings you wouldn’t want to manually install once more.

Browser Data Backup

Emails

Backing up e-mails is often overlooked, but it’s a good idea to keep backups of your e-mails for your personal records especially any important business e-mails or receipts.

Email Backup

Avoid Using these Job Interview Answers


During interviews, we all try to tell the potential employer that we are a perfect fit for the position because we work hard and are team players. As great as this sounds, it doesn’t make you stand out from anyone else applying for that position. Here are 5 interview clichés to avoid:

Avoiding Answers at Job Interview

“I’m hard working”

That’s great to know, but the candidate that was just interviewed 20 minutes ago most likely said the exact same thing. Instead of just saying you’re a hard worker, tell the interviewer how you’re a hard worker and give examples of things you have done that prove you to be a hard worker. Stand out from the others by telling the interviewer that you get results.

“I’m a team player”

You aren’t going to say that you don’t work well with others, so potential employers won’t be convinced by this phrase. Instead, let them know of teams you have built and worked with and explain how you contributed in that group. As well, this is a perfect opportunity to slip in a conflict that you were able to resolve within the team.

“I work too hard”

When you’re asked what your weakness is, don’t say that you work too hard. Also, don’t say that you’re a perfectionist either; this is one of the top answers so make up something else. Give the interviewer a real weakness of yours but make sure that it isn’t too incriminating of a weakness. For example, if you’re applying for an accounting position, don’t say you’re bad with numbers; say something like you aren’t very good at speaking up in meetings” and let them know what you are doing to overcome this weakness.

“I’m open to anything”

Don’t tell this to a potential employer. It sounds desperate and employers don’t like that. Instead of saying this, explain why you want this job as opposed to any other job. It shows you are passionate for their company rather than just getting a job.

“I’m perfect for this position”

This is exactly what you want the employer to know, but you can’t say it just like that. Instead, demonstrate how perfect you are for the company with your success stories and show them that you researched both the role and company in depth. Talk about the company and how important the things they do are to you, this is just a fancier way of saying “I will fit in” and will no doubt stand you apart from the rest.

View original article here.

How to Handle Stress


We all lead busy lives so it is important that we take responsibility of our health and learn how to cope with stress when it hits. There are four pillars of health – mental, physical, financial and career – that each person needs to keep in balance. It will make a large impact on a person if two of the four pillars are in negative territory which results in a drop of productivity.

The first step in keeping balance is to build resilience by exercising, eating properly, and spending time in nature. If you are able to build resilience, you will have more psychological wellness and if you are hit by stress, you won’t be impacted as hard. Another thing you can do is check out your company’s employee assistance program to get a rating for your health. The program helps to find the aspects of a person’s life that are causing stress. Once the cause is determined, the company’s employee assistance program can provide you with the help you need, such as a councilor or financial planner.

Businessman Dealing With Stress

Three steps to reduce day-to-day stress:

1. Learn tactics to reduce stress

If you find that you are stressed because of a large list of tasks you have to complete or by a large project, try breaking them into smaller chunks and tackle each task one at a time. Typically when a person is able to check off finished work at a relatively fast rate, they start to feel more productive and less stressed.

2. Deal immediately with a tough task

It’s best to tackle a tough task as soon as possible, as we tend to let our heads get the best of us. Instead of waiting until the end of the day to deal with your “to-do” project, deal with it as early as you can. By dealing with tasks right away, we save ourselves a day of stress and worrying.

3. Know when to ask for help

Don’t be afraid to ask for help when you’re feeling stressed and aren’t sure what to do. There will always be someone willing to help.

Seven steps to building resilience

1. Exercise

Exercise is always important, especially when stressed. It helps to clear your mind and get rid of stress by allowing you to calm your breathing. Exercises such as yoga and streching helpsthe body and mind relax.

Try starting off with going for a half-hour walk every day. If you feel stressed during work, take some time out of your lunch break to take a walk. If you’re able to, try to arrange walking meetings or have a friendly office competition by having all colleagues wear pedometers and see who can take the most steps in a week.

2. Eat right

Make sure you’re eating the proper amount of food and nutrients your body needs. You don’t want to be under eating or overeating as that can make an impact on stress and lead to other problems.

3. Get enough sleep

Everything is harder when we are running on little sleep, so it is important to get quality sleep every night.

4. Spend time with friends and family

Take the time to spend time with friends as family as they can help take your mind off of the every day routine and make you feel better overall.

5. Spend time in nature

Spending time in nature allows us to refocus, relax, and get away from technology and other collaborative means of staying “connected” to everything.

6. Focus on spirituality

Whether through organized religion, star-gazing, meditating or simply time spent contemplating life, give yourself a chance to stop and think about topics beyond the daily routine.

7. Be involved with your community

Helping others helps us feel better about ourselves.