How to use colour coding to stay organized


When trying to create order within your workspace, a good place to start is with developing a colour code system to help keep your notes, files, appointments, etc all organized. Spend less time trying to decide how to organize something at the time, by doing just a bit of preplanning ahead so you will gain a tremendous amount of time in the end.

For example, you can use a colour coding system on such every day tasks as:

  1. Selecting file folder colours – assign colours by categories and/ or departments
  2. Creating your to do list on your calendar – for example use red for due dates, blue for brainstorming, green for budgeting, pink for social events
  3. Taking notes – colour coding notes helps your brain to make connections previously overlooked
  4. Sorting through emails – assign colours by sender or subjects to quickly identify what needs attention

To get started, let’s first understand the psychological properties of colours in order to help you decide which colours to use in your new colour coded organization system!

RED

  • Associated with: Energy and Power
  • When to use: Alert coworkers of urgent information

ORANGE

  • Associated with: Luxury, wisdom and wealth
  • When to use: New or long-term projects that focus on the future, or improving your business

YELLOW

  • Associated with: Hope, happiness and positivity
  • When to use: Production tasks or to communicate new ideas

GREEN

  • Associated with: Stability and healing
  • When to use: Financial tasks and environmental initiatives

BLUE

  • Associated with: Loyalty, intelligence and focus
  • When to use: Brainstorming, presenting and networking

PURPLE

  • Associated with: Royalty and luxury
  • When to use: Creative tasks

PINK

  • Associated with: Compassion and love
  • When to use: Personal labels and special occasions

BLACK

  • Associated with: Prestige and power
  • When to use: To make other colours stand out and for formal events

WHITE

  • Associated with: Purity, success and perfection
  • When to use: Marketing tasks, big meetings and announcements


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5 Ways Document Scanning Boosts Efficiency


1. Gets rid of the paper clutter.

We all hate the paper clutter!  We’ve all had the ominous “to file” paper pile on our desk at one point.  Some people can’t even recall the colour of the desk because it’s been so long since they didn’t have papers decorating the top!  A cluttered desk, is a cluttered mind.  Try to do a daily roundup of your papers and scan documents you would like to keep, and recycle or shred those you no longer need.

2. Saves time.

There’s no need to spend time searching through a filing cabinet of file folders to retrieve your documents when you have an electronic copy easily retrievable.  According to a Harvard Business Review study, employees spend an average of 50% of their work time just finding documents.

3. Enables collaboration.

Storing files electronically allows anyone within your team to access them, no matter where they are located.  Updates can be made easily, and in real-time, supporting a productive workflow amongst team members and ease for collaborative working.  

4. More secure.

Paper is vulnerable to theft, loss and even disasters such as flood or fire.  Keep your documents safe and secure by scanning them and storing them electronically.    

5. Quicker response time.

Need approval or a signature?  Instead of sending something by mail or courier, digital transmission of scanned documents allow for a response within minutes.


Ready to start boosting efficiency? Visit our webstore and browse our full selection of document scanners!

Garbage Bag Selector Guide


When it comes to the world of garbage bags, there are so many choices! Density, size, strength and colour are all features you need to consider when determining which bag is right for your application. Let us help you to navigate the various choices and help you determine which bag is right for you!

1. SELECT THE RIGHT BAG TYPE FOR YOUR APPLICATION

Linear Low Density

  • Excellent tear strength, stretch and puncture resistance
  • Ideal for heavy waste and sharp or jagged trash
  • Available in flat and star bottom

High Density

  • Limited tear strength and stretch
  • Ideal for wet, bulky trash; not recommended for sharp objects

 2. CHOOSE THE RIGHT SIZE

Bag Width

  • Use 1/2 of the outer circumference of the container

Bag Length

  • The height of the container plus 1/2 of the diameter of the container bottom, plus 3” (for overhang).
  • For square or rectangular containers, use the diagonal of the container bottom rather than the diameter.

3. DETERMINE THE REQUIRED BAG STRENGTH

How much does the liner need to hold?

  • Typically, the thicker the bag the more weight it can hold
  • Liners are identified as light, medium, heavy and extra-heavy

4. CHOOSE A COLOUR

Opaque

  • Hide unsightly trash

Silver or coloured

  • Great for aesthetics

Clear

  • Prevent theft and/or recycling

Now that you’ve learned about the difference in garbage bags, you can confidently select the right bag for you!