Even with all the technology available to us today, surprisingly, effective memo-writing remains an essential skill in interoffice communications. Memos may be delivered via e-mail, but they still should follow the same professional and formatting standards as those printed on paper.
Called memos for short, memorandums are routinely used within an organization to communicate a variety of ideas – from a new sick day policy, to short reports and proposals. Among their many uses, memos confirm conversations, share ideas, instruct employees, and communicate policies. Because memos either request or share important information, they need to be carefully and concisely written so that the message is clear and accurate. A poorly written memo could confuse readers, offend employees, and create a loss of time. Typically, memos are short and communicate a single subject. If you have two subjects to cover, consider writing two separate memos.
Think of your readers and their needs.
Be specific when making your points.
Make your subject line short and descriptive.
Use bullets or numbers to clarify points or lists.
Cover only a single subject.
Memos should be short and concise; try to keep them to one page.
Proofread, checking for spelling and grammatical errors.
Writing a memo is not difficult and does not require much time. Just remember that a memo is in writing, which means it is permanently documented. Your memo represents you and your company; any glaring errors may cast you in a negative light among your peers and subordinates.
Finding it hard to stay energized and productive at work? Feeling tired and overworked? Breakrooms are meant to encourage a physical and mental break from a stressful workday. Stocking up your breakroom can help boost you and your coworkers’ performance in the long run. Here’s how:
Fosters Healthy and Happy Employees
Stocking up the breakroom encourages mental breaks when you and your co-workers feel stressed out. Whole foods such as fruit and vegetables help nourish your body by providing the natural fuels it needs to take on the workday. Studies have revealed that people who maintain healthier eating habits are less likely to suffer from mood disorders and depression in the long run.
Boosts Morale and Productivity
The foods we eat have a large impact on our productivity. When you eat food, your body converts it into glucose, your brain’s largest source of energy; the fuel you burn over the course of the day. You’ve likely experienced a slump at work where you were hungry and were less productive- this was likely because you didn’t have enough energy to power you through the day. Having the extra boost of food energy helps increase your mood and overall performance.
Encourages A Strong Workplace CultureMost office employees spend more time alone at their desk during the day than with coworkers. Stocking up the breakroom empowers employees to come together to converse and brainstorm with people they may not have otherwise. In the long-run, building a strong company culture fosters innovation and new ideas, creating a strong competitive advantage.
A well-stocked breakroom helps create an environment where you and your coworkers will feel refreshed, energized and ready to take on any workday.
Research shows physical clutter damages your ability to focus and limits your brain’s ability to process information.
In order to make the year of 2014 a successful one, it’s important to start it off right. This means optimizing your workplace environment by removing clutter, and therefore stress, while boosting productivity through habits of organization.
It is so easy to become buried in paperwork, despite living in the era of the “paperless office.” One of the most important steps in de-cluttering your office is creating a file organization system. Here are three file organization tips:
1. Create a Daily Document System
Try labeling several folders at your desk by day of the week so you know what has to get done and filed away each day.
2. Designate a Filing Cabinet for Regular Files
Have a designated spot for important documents, and get into the habit of putting files away immediately, rather than allowing them to collect on your desk.
3. Keep Only What You Need at Arm’s Length
Store past client documents or any files you will not be continuously referring to throughout the year in an office file storage area.
For more tips on office organization, see the infographic below.