De-Cluttering Your Office


Research shows physical clutter damages your ability to focus and limits your brain’s ability to process information.

In order to make the year of 2014 a successful one, it’s important to start it off right. This means optimizing your workplace environment by removing clutter, and therefore stress, while boosting productivity through habits of organization.

It is so easy to become buried in paperwork, despite living in the era of the “paperless office.” One of the most important steps in de-cluttering your office is creating a file organization system. Here are three file organization tips:

1. Create a Daily Document System

Try labeling several folders at your desk by day of the week so you know what has to get done and filed away each day.

2. Designate a Filing Cabinet for Regular Files

Have a designated spot for important documents, and get into the habit of putting files away immediately, rather than allowing them to collect on your desk.

3. Keep Only What You Need at Arm’s Length

Store past client documents or any files you will not be continuously referring to throughout the year in an office file storage area.

For more tips on office organization, see the infographic below.

How Your Posture Affects Work Performance and Well-Being


“Rona, how can you work like that?” Marsha asks, peering into my office.

“What do you mean?” I just tidied my office last week so it can’t be the usual clutter she is referring to.

“Sitting at the edge of your chair like that, all hunched over to read the screen.”

I sit back and straighten up. She’s right. The neck cramps were just starting to kick in. “Ah, bad habit,” I reply.

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She smiles at me sympathetically. “May I come in?”

“Sure, of course.” I wave her in. It’s not like I was having a productive morning anyway.

“I’ve been doing some research on office ergonomics,” Marsha begins. “I learned body posture has a significant impact on quality of work.”

Makes sense. I nod, encouraging her to continue. Marsha always comes up with these great ideas for improving our workplace. I wonder what she has up her sleeve this time.

“The most important solution is to take short breaks every 30 minutes,” she continues.

“Did Andy put you up to this?” I joke. It sounds like a classic Andy move – finding any excuse to get out of a full day of work.

“I know it sounds a bit crazy, but getting away from your desk periodically can actually improve productivity,” Marsha explains. “And that’s not all. There are also a number of products that are designed to improve your health when sitting at a desk all day.”

She sets this month’s Office Plus flyer on my desk and turns to page 2.
“See these Footrests?” She asks. “There’s also the Fellowes Mesh Backrest and Adjustable Keyboard Tray,” she says, pointing to each product.

I nod, feeling the pressure in my back begin to subside just thinking about it.

“This is what you need,” Marsha says, pointing to the Corner Monitor Riser. “It elevates your monitor to eye level. So no more hunching.”

“Marsha, this is fantastic. Let’s make an order and get all employees on the same page here.”

A wide grin spreads across Marsha’s cheeks. “I’m on it!” She says, hurrying out the door in excitement.

I look back at my computer screen, adjusting my chair to the proper height and pulling my shoulders back in efforts to fix my posture. It’s hard to do without the proper furniture and supplies.

Alright, 30 minutes until my next break, I smile to myself. Better make them productive.

Improving Office Ergonomics and Quality of Work


How much of your work day is spent sitting at a desk, staring at a computer screen? We’re willing to bet that’s what you’re doing right now. If so, what does your posture look like?

Improper seating can lead to serious health issues, including Musculoskeletal Disorder (MSD) – a back problem that develops over time and can have a major impact on your well-being.

It also causes a number of short-term issues, and affects the way you work. Employee performance is impacted in a number of ways – and ergonomics is a key influencer on your quality of work.

This Office Canada newsletter shares some small improvements you can make to your office – from the way you are sitting to the lighting in the room – to improve workplace productivity.

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