How to Pack a Package

Whether you’re moving a package from one office to another, shipping a product to a customer or sending a gift to your Aunt; the same methods of packing a package should typically apply. The overall goal is to protect the item from point A to point B in its journey, in the most efficient and sustainable way possible. We have some tips that might help you out next time to pack that package in confidence!

Choosing the right material:

  • Quality counts! New boxes are the smartest to put your package in for durability and safety of your item(s). But for a more sustainable approach, recycled boxes are just fine as long as their integrity is still solid and there are no rips or holes.
  • Packing tape is an important part of packing a package. You may want to consider the many different types of tape, and which one serves your purpose of packing best. Typically for a package, it is the best practice to use a 2-inch wide variety of packing tape that reinforces the bottom of the box and all of the seams.
  • Add cushioning and filler material such as: bubble wrap, airbags, newspaper, tissue paper, foam or cardboard inserts when appropriately needed to secure your items within the package and prevent any damage.
  • For understanding shipping requirements and general packaging guidelines, you can reference FedEx’s How to Pack Guideline for more helpful information.

Using the right box/container:

  • Try not to use a box that is too big for your item, rather select one that is just slightly bigger than the item itself. This allows enough room for packing materials to protect your item, but also restricts any unnecessary movement your item in a box that is too big. Plus, the smaller the box or envelope, the less costly it could be to ship your package!
  • Weight matters, the heavier the product, the stronger the packaging material needs to be. When in doubt, err on the side of caution and use a new, sturdy box as opposed to a recycled box, and double-up on the packing tape when sealing the box and all its seams.
  • Be mindful of where the label is placed, ensuring it is clearly legible and in a spot that can be easily seen, especially if the item is fragile.
  • Here are some additional suggestions from Canada Post of outer packaging and packing materials for a safe delivery of your items.

Things to Avoid:

  • Don’t over fill your package, and keep it organized. Heavy and crammed items can cause damage to adjacent objects, and also themselves.
  • Make sure the address is correct and placed properly on the package before shipping to avoid misconceptions of delivery destinations. Also clearly mark the name of the recipient and/or department to ensure the package gets to the appropriate person once it arrives at its destination.
  • Remove all other labels or old addresses from the box, and scratch out any additional markings on the box that cannot be removed with a black marker.

Ship Smart:

  • Research your carrier by comparing services and rates. If you ship packages regularly, consider registering for a business account with your chosen carrier to take advantage of any discounted rates.
  • If your package is heavier than average (55lb or over), give your carrier notice in advance with a “Heavy” label.
  • It is always a good idea to write “fragile” or “this side up” in order for your package to avoid risk of damaging.
  • Keep your package simple and tidy, avoid use of strings and cords that could get caught in shipping machines.

We hope this was helpful and you will be able to pack that package in confidence with the assurance that your items arrive safe & secure!

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