1. Gets rid of the paper clutter.
We all hate the paper clutter! We’ve all had the ominous “to file” paper pile on our desk at one point. Some people can’t even recall the colour of the desk because it’s been so long since they didn’t have papers decorating the top! A cluttered desk, is a cluttered mind. Try to do a daily roundup of your papers and scan documents you would like to keep, and recycle or shred those you no longer need.
2. Saves time.
There’s no need to spend time searching through a filing cabinet of file folders to retrieve your documents when you have an electronic copy easily retrievable. According to a Harvard Business Review study, employees spend an average of 50% of their work time just finding documents.
3. Enables collaboration.
Storing files electronically allows anyone within your team to access them, no matter where they are located. Updates can be made easily, and in real-time, supporting a productive workflow amongst team members and ease for collaborative working.
4. More secure.
Paper is vulnerable to theft, loss and even disasters such as flood or fire. Keep your documents safe and secure by scanning them and storing them electronically.
5. Quicker response time.
Need approval or a signature? Instead of sending something by mail or courier, digital transmission of scanned documents allow for a response within minutes.
Office Plus Blog 