5 Ways Document Scanning Boosts Efficiency


1. Gets rid of the paper clutter.

We all hate the paper clutter!  We’ve all had the ominous “to file” paper pile on our desk at one point.  Some people can’t even recall the colour of the desk because it’s been so long since they didn’t have papers decorating the top!  A cluttered desk, is a cluttered mind.  Try to do a daily roundup of your papers and scan documents you would like to keep, and recycle or shred those you no longer need.

2. Saves time.

There’s no need to spend time searching through a filing cabinet of file folders to retrieve your documents when you have an electronic copy easily retrievable.  According to a Harvard Business Review study, employees spend an average of 50% of their work time just finding documents.

3. Enables collaboration.

Storing files electronically allows anyone within your team to access them, no matter where they are located.  Updates can be made easily, and in real-time, supporting a productive workflow amongst team members and ease for collaborative working.  

4. More secure.

Paper is vulnerable to theft, loss and even disasters such as flood or fire.  Keep your documents safe and secure by scanning them and storing them electronically.    

5. Quicker response time.

Need approval or a signature?  Instead of sending something by mail or courier, digital transmission of scanned documents allow for a response within minutes.


Ready to start boosting efficiency? Visit our webstore and browse our full selection of document scanners!

Benefits of Stocking Up Your Breakroom


Finding it hard to stay energized and productive at work? Feeling tired and overworked? Breakrooms are meant to encourage a physical and mental break from a stressful workday. Stocking up your breakroom can help boost you and your coworkers’ performance in the long run. Here’s how:

 Fosters Healthy and Happy Employees 

happy employees

Stocking up the breakroom encourages mental breaks when you and your co-workers feel stressed out. Whole foods such as fruit and vegetables help nourish your body by providing the natural fuels it needs to take on the workday. Studies have revealed that people who maintain healthier eating habits are less likely to suffer from mood disorders and depression in the long run.

Boosts Morale and Productivity

whiteboard notes

The foods we eat have a large impact on our productivity. When you eat food, your body converts it into glucose, your brain’s largest source of energy; the fuel you burn over the course of the day. You’ve likely experienced a slump at work where you were hungry and were less productive- this was likely because you didn’t have enough energy to power you through the day. Having the extra boost of food energy helps increase your mood and overall performance.

Encourages A Strong Workplace Culturefood fist Most office employees spend more time alone at their desk during the day than with coworkers. Stocking up the breakroom empowers employees to come together to converse and brainstorm with people they may not have otherwise. In the long-run, building a strong company culture fosters innovation and new ideas, creating a strong competitive advantage.

A well-stocked breakroom helps create an environment where you and your coworkers will feel refreshed, energized and ready to take on any workday.

De-Stressing at Your Desk


Stress can hit us at any time at work and leave our minds cluttered and frustrated. Here are a few short ways to relieve stress when it hits you at work:

De-Stress at the Office

Peel an orange

Focus on the motion of peeling the orange and how the rind feels between your fingertips. Try to peel the orange in an unbroken coil, it will refocus your mind on something simple and pleasurable and give you some time to relax.

Eat a banana

Bring a banana to work with you every day, they contain high levels of potassium that regulate blood pressure to relieve stress and improve energy and recovery.

Play dramatic music

Music with a strong drum beat and dramatic sequence can be equally as relieving as classical music. Hum along to one of your favorite songs to put you in a happier mood.

Massage your ears

Your ears contain many nerves, so learn the pressure points that help with stress and take some time to massage them.

Play paper ball

Scrunch up balls of discarded paper and toss them in to your trash can. Set a goal of getting 5 paper balls in the trash. You will instantly feel good about yourself when you reach your goal.

Find a ridiculous screen saver

Browse through some images to find a ridiculous one that will make you laugh.

Draw a messy picture

Put your pen on paper and don’t lift it for 60 seconds. Your drawing doesn’t have to make sense or look like anything, the point is to relieve your overwhelmed mind with a mindless activity.

Blank out

Stare at a point on the wall and allow yourself to blank out for a minute. A way of clearing a congested mind is to accept defeat and temporarily do absolutely nothing.

Wriggle

Wriggle your toes, fingers, nose, and legs to waken your body and promote circulation.

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