How to Write a Proper Memo


May 21st is #NationalMemoDay

Even with all the technology available to us today, surprisingly, effective memo-writing remains an essential skill in interoffice communications. Memos may be delivered via e-mail, but they still should follow the same professional and formatting standards as those printed on paper.

Called memos for short, memorandums are routinely used within an organization to communicate a variety of ideas – from a new sick day policy, to short reports and proposals. Among their many uses, memos confirm conversations, share ideas, instruct employees, and communicate policies. Because memos either request or share important information, they need to be carefully and concisely written so that the message is clear and accurate. A poorly written memo could confuse readers, offend employees, and create a loss of time. Typically, memos are short and communicate a single subject. If you have two subjects to cover, consider writing two separate memos.

Helpful hints:

  • Think of your readers and their needs.
  • Be specific when making your points.
  • Make your subject line short and descriptive.
  • Use bullets or numbers to clarify points or lists.
  • Cover only a single subject.
  • Memos should be short and concise; try to keep them to one page.
  • Proofread, checking for spelling and grammatical errors.

Writing a memo is not difficult and does not require much time. Just remember that a memo is in writing, which means it is permanently documented. Your memo represents you and your company; any glaring errors may cast you in a negative light among your peers and subordinates.

The Parts of a Business Memo:

  1. Date
  2. To
  3. From
  4. Subject
  5. Body
Memo Example

Source: https://www.universalclass.com/articles/writing/business-writing/how-to-write-an-effective-business-memo.htm


Ready to start creating memos? 

We carry many styles of notebooks to help you get started jotting down your notes!

Why Buy Private Label Products?


What is a private label product?

A private label product is manufactured by a contract or third-party manufacturer and sold under a retailer’s brand name. The retailer specifies everything about the product – what goes in it, how it’s packaged, what the label looks like, etc.

Reasons to Buy Private Label Brands

According to TIME, most consumers “have gotten clued in to the fact that many generic store-brand foods are actually made by the same companies that produce the higher-priced, name-brand stuff,” which “come out of the same factories with the same ingredients…with the only difference being the label.” The author goes on to say that the result of switching from a name brand to a private label is “an easy way to save 30% or so, without sacrificing quality.”

Lower cost and similar quality to name brands, are two reasons to make the switch to private label branded products.

Private label brands lower costs by outsourcing production and logistics to large national brand manufacturers with excess capacity, or to specialty manufacturers who focus on a limited variety of products, eliminating the need for large capital investment. In addition, marketing costs for a private brands are incremental or nonexistent. This presents a significant cost savings to the retailer, a portion of which is passed along to the consumer in the form of lower prices.

While quality can be defined in many ways, most consumers feel there is little difference in the quality of a private label versus a national brand product. Consumer Reports has conducted blind taste tests between store brand and national brand products to poll consumers about the quality of store brands. They reported that more than 80% of those polled (about 24,000) indicated the private label brand to be the same or better than the national brand. Consumers are always looking for ways to save money, even on necessities. Using private label brands is a good place to start!

Looking to save on office supplies? Check out our OP Brand line of office products
Our Best Line for Your Bottom Line!

Sources:

https://www.shopify.ca/encyclopedia/private-label#:~:text=Retailers%20interested%20in%20filling%20their,over%20product%20ingredients%20and%20quality.

https://www.moneycrashers.com/private-label-store-brands/

How to use colour coding to stay organized


When trying to create order within your workspace, a good place to start is with developing a colour code system to help keep your notes, files, appointments, etc all organized. Spend less time trying to decide how to organize something at the time, by doing just a bit of preplanning ahead so you will gain a tremendous amount of time in the end.

For example, you can use a colour coding system on such every day tasks as:

  1. Selecting file folder colours – assign colours by categories and/ or departments
  2. Creating your to do list on your calendar – for example use red for due dates, blue for brainstorming, green for budgeting, pink for social events
  3. Taking notes – colour coding notes helps your brain to make connections previously overlooked
  4. Sorting through emails – assign colours by sender or subjects to quickly identify what needs attention

To get started, let’s first understand the psychological properties of colours in order to help you decide which colours to use in your new colour coded organization system!

RED

  • Associated with: Energy and Power
  • When to use: Alert coworkers of urgent information

ORANGE

  • Associated with: Luxury, wisdom and wealth
  • When to use: New or long-term projects that focus on the future, or improving your business

YELLOW

  • Associated with: Hope, happiness and positivity
  • When to use: Production tasks or to communicate new ideas

GREEN

  • Associated with: Stability and healing
  • When to use: Financial tasks and environmental initiatives

BLUE

  • Associated with: Loyalty, intelligence and focus
  • When to use: Brainstorming, presenting and networking

PURPLE

  • Associated with: Royalty and luxury
  • When to use: Creative tasks

PINK

  • Associated with: Compassion and love
  • When to use: Personal labels and special occasions

BLACK

  • Associated with: Prestige and power
  • When to use: To make other colours stand out and for formal events

WHITE

  • Associated with: Purity, success and perfection
  • When to use: Marketing tasks, big meetings and announcements


Ready to get organized? Shop our online store for all your supplies!