Category Archives: Office Trends

12 Great Uses For A Label Machine

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A label machine is not just for super-organized, anti-clutter fanatics.  There are so many uses for a label machine in the office, here are some ideas you can start right away!

1. Learn a new language

Label common items with its name in the language you would like to learn.  Seeing the words daily will help you to learn that new language in no time!

2. Identify personal belongings

Stapler always go missing? Someone always using your mug?  Put your name on it with a label so everyone knows it’s yours!

3. Binder Clips

Keep your paper documents neat and tidy by grouping like documents with a binder clip.  Label the binder clip so you know what types of documents are in that pile.  You can also pre-label binder clips and use them to indicate action items like “Please Sign” or “To File”.   

4. Signs in the office 

Create a neat and simplistic label for you inbox and outbox.  You can also use labels to post subtle reminder messages, like the long-standing struggle to not leave dishes in the sink!  

5. Organize your breakroom

Indicate where dishes, cups and cutlery should go so that evertyhing is put back in its proper place. 

6. Cords & Cables

Ever reach behind your computer or TV and are overwhelmed with the number of cords back there, and finding the one you need seems like a daunting task?  Eliminate the confusion by labelling each cord or cable with its function and quickly locate the one you’re looking for.

7. File Folders

Title your file folders neatly and legibly by using a label.  This also creates a nice uniform look to your files, and you can take your efficiency even further by using various colours of label tape to identify types of files.  For example, all personnel files can be pink while invoices could be in yellow.

8. Inventory Management

Create a label for each item in your supplies cabinet and not only will people be able to quickly locate what they are looking for, but you’ll also quickly be able to identify which supplies are running low and need to be ordered. 

9. Binders

Quickly identify which binder you’re looking for and create a uniform appearance with the use of a label on the spine.  Using various colours of label tape is also an excellent way to keep organized. 

10. Flash Drives

Never have to wonder again what is on that flash drive by labelling it.  This also helps to reduce security risk by no longer having to plug in an unknown flash drive to determine what is on it.

11. Name Badge

Create a name badge quickly by using a label machine.  This works particularly well in creating guest badges for the office.   

12. Storage Boxes

Never again have to guess what’s in that storage box, and need to pull it down in order to see what’s in it when you use labels on the outside!   

Ergonomic Benefits of Wireless Headsets

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From office chairs to telephone headsets, ergonomics is prevalent. Nevertheless, you might be wondering how wireless headsets can bring users a variety of benefits that improve workplace wellness. So what are the main perks of using a wireless headset?

BETTER MOVEMENT

Using a wireless headset as part of your daily work routine will help improve your posture by freeing you to move and sit more naturally. It eliminates the need to hold the telephone in an uncomfortable position and provides the freedom to roam which results in 35% less muscle tension than handset users.

REDUCES STRAIN

Neck and upper back muscle tension are one of the most common ailments of office workers. Results from a commissioned study conducted at Santa Clara Valley Medical Center in San Jose, CA, provide strong evidence that office workers can reduce neck, shoulder and upper back muscle tension as much as 41% by using a headset. That is a significant improvement for just wearing a headset! 

 

INCREASE PRODUCTIVITY

An additional study by H.B. Maynard & Co., Inc. concluded that adding hands-free headsets to office telephones improved productivity and efficiency by up to 43 percent. By making your workstation more comfortable and freeing up your hands for other tasks, you’ll find that you can get more work done each day.

A wireless headset will also enable you to remain productive from home or out of the office.

SOUND QUALITY

With the proper microphone placement (1-2 finger widths from the corner of your mouth) wireless headsets have reinvented sound and speech perception. A lot of headsets now have noise-cancelling options that detect and analyze the pattern of incoming sound which generates an “anti-noise” mirror signal to cancel it out for clear conversations. As a result, headsets give users a better sound experience that is personalized to their individual needs and reciprocated on the other end. 

REDUCES WORKPLACE INJURIES

It’s impressive to see the difference a headset can make for the end users. A Swedish field study analyzed a hundred people and showed that for 26% of respondents, neck and back pains “totally disappeared” and for 52% of respondents, inconvenience “diminished significantly” after they started using a headset. It is clear that headsets reduce the chances of work-related physical disorders which also results in reduced workers’ compensation cost! 

 

This new evidence confirms that headsets are a cost-effective, preventative solution for the whole company! 

 

National Clean Out Your Refrigerator Day!

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While not enormously popular, National Clean Out Your Refrigerator Day falls on November 15 and we think it’s the ideal time to make sure it’s up to your workplace’s cleanliness standards!

As a shared space the fridge should be regularly cleaned and organized . So how should your workplace prepare? Here are a few steps that can make the process less daunting for everyone:

Keep the fridge organized:

The secret to a clean fridge is an organized fridge! Make sure there is a designated area for the communal items such as cream and butter as well as for personal lunches. Likewise, label all sections in the fridge. If possible include dates on your labels for “best before” guidelines.

Establish best practices & guidelines for fridge cleaning:

A fair and simple policy should include all employees in a rotating weekly cleaning schedule. This will keep maintenance fair and regular. If there is more than one fridge in the office divide the tasks accordingly by each department. Simple “rules” as listed below can help avoid sticky messes:

Properly clean your fridge:

Scheduling occasional fridge clean days should be welcomed and encouraged. While it can initially take a long-time (when was the last time you cleaned your fridge?!) – if your workplace sets a regular cleaning schedule the time necessary to clean should decrease. Eventually – if everyone follows the above mentioned “best cleaning practices” then there might not be a mess to clean up in at all!

Maintain good fridge etiquette:

Food past it’s expiry date? Toss it. Out of condiments or cream for coffee? Add it to the office shopping list. Be proactive in making sure that everyone at your workplace is responsible for their own items. No one want’s the below policy where food is chucked out at the end of day because it wasn’t eaten or labelled properly!