Beef Up Your Presentations


Successful business presentation of a man at the officeNot all presentations are created equal. If you want yours to make an impression, give your audience something to take away.

A good handout answers three questions: what, how and why. Think of it as an attendee cheat-sheet; your guests will stay engaged knowing that their notes are already taken care of.

Taking advantage of binders full of helpful documents helps keep presentation handouts organized. Separate different handouts with tabs, or load up on a large number of handouts for a big audience.

For more tips on improving the effectiveness of your presentations, check out the University of Kent’s Tips on Presentations.

The Case of the Pen Thief


Pen theft may not sound like a serious crime, but it’s a big problem at our office. It seems that everyone has a favourite pen and we can never keep up with demand.

Sharon and Carl write only in green. Leslie and Brigid prefer a good grip. And then there’s Andy. The snob of all pen snobs, Andy refuses to use anything other than the PaperMate Inkjoy. This is the Cadillac of pens — it comes in a variety of colours, with a varietypapinkjoy of grips and always writes smoothly. Naturally, everyone in the office wants to steal these pens. They want to steal the green ones or the grippy ones or whichever ones suit their mood of the day. For Andy, this is a problem.

“Ugh!” Andy grunts as he scans the supply closet. “Why is it always the Inkjoy?”

He grabs a handful of non-Inkjoy pens. “Sharon, these ones come in green, too! Why is it always the Inkjoy?”

Sharon shrugs as she walks by, “They were the first ones I saw.”

“And you,” Andy gestures toward Brigid as she walks by, an Inkjoy pen dangling from her clipboard. “Why did you have to take the Inkjoy?”

“I like the grip!” Brigid says.

Then, it’s just sad ol’ Andy, standing alone in front of the supply closet. It’s stocked full of pens, but he’s not satisfied. He wants an Inkjoy. He probably won’t get a thing done today without one.

Andy feels a hand on his shoulder and straightens up. It’s Martha.

“Andy,” Martha says, “you can have mine.” She holds her hand out to Andy, an Inkjoy gripped between her fingers.

“Won’t you miss it?” Andy asks with mock-concern. He’s already taking the pen out of Martha’s hands.

“Can you keep a secret?” Martha says, gesturing for Andy to follow her.

Martha leads Andy to her desk and, crouching down, she whispers, “I love Inkjoys, too.” She opens her desk drawer to reveal two full packs of Inkjoy pens, hidden perfectly under a stack of blank paper.

“So, you’re the one who’s been stealing all the Inkjoys!” Andy shouts.

Martha shushes him and takes a box out of the drawer. She offers it to Andy but as he reaches to grab it, she pulls back. “Don’t forget this when… I run out of Inkjoys,” she pleads.

Andy smiles, “Deal.” He takes the box and slyly conceals it under his sweater. On the walk back to his desk, Andy feels triumphant. He’s got the office’s most coveted possession. That is, until the next pen thief strikes.

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A Gift for Martha


Martha is always so stylish. I love to see her new outfits after the holidays — she comes in dressed to the nines. On Valentine’s Day, Martha sports a beautiful pink sundress. On Halloween, her costumes are elaborate and detailed; she often spends weeks making something special for the occasion.

But when it comes to her office supplies, Martha never treats herself. Her mouse pad is the most basic model, her desk chair is no-frills and even her Post-it pads are predictably yellow.

This February marks Martha’s second year anniversary with the company, and since she never treats herself, I think it’s a great opportunity to show her how much we care. She deserves a bit of pampering!

I float the idea of a spa day by the other staff.

“Martha tried a massage once,” Brigid tells me, “and it totally creeped her out.”

How about a gift certificate to her favourite restaurant?

“Martha’s a great cook,” Andy says, “and she prefers to eat at home.”

I was stuck. But then, the Office Plus catalogue arrived and I saw something just perfect for fashionable Martha — a ladies tote. Currently, she carries her laptop in a backpack she’s owned since high school. An upgrade would be perfect!

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I take my flyer over to Brigid’s desk for a second opinion.

“The Kensington Business Tote?!” Brigid beams. “I’ve been eyeing that myself…”

“So you think it’s a good idea?” I ask.

“Definitely. Martha’s outfits are always so put together, and then she just throws that old backpack on. This tote doesn’t even look like a laptop bag!”

It’s settled. I place my order and eagerly await Martha’s anniversary date. When the bag arrives, I put it in a polka dot gift bag and get everyone at the office to sign a card.

Before I know it, it’s the big day.

“Martha,” I say as I sneak up to her desk. She’s focused on her screen, and doesn’t look up at me.

“Mhmm,” she says, still distracted.

“I have a little something for you,” I say. I take the gift bag from behind my back and place it on her desk. I can see everyone around the office watching us, scooting their chairs a little closer to see Martha’s reaction.

Excited successful women peeking in shopping bags smiling

I’m nervous as she reads the card, removes the tissue paper from the bag and reaches in for her tote. I really hope she likes it.

“Oh, Rona!” she exclaims. “What a gorgeous purse.” She opens the bag and runs her fingers along the vibrant orange interior. “It’s a laptop bag?!”

“Yes! I thought it was just fashionable enough for our stylish Martha.”

She smiles at me. “Thank you,” she says as she stands to look around the office. “Thank you, all!”

Martha sits down and empties her backpack onto her desk, sorting her belongings into the new ladies tote.

“Does this mean I can shred that ratty old backpack?” Andy yells from across the room.

“Andy,” Brigid replies, “if you break the shredder one more time…”

Everyone in the office shares a laugh at Andy’s expense. He shrugs — it’s true, we had to replace the shredder just a few months ago. While the office is buzzing with laughter, I breathe a sigh of relief that I chose the right gift. These are my favourite moments at work — my employees are happy. As a boss, there’s no better feeling.